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Scanning documents – indexing services

Paper scanning

Our document imaging experience covers a broad range of document scannings. We can scan items as small as credit card receipts or as large as oversize maps and blueprints. We have extensive experience with difficult paper documents such as tissue and color copies Our scanners convert two-sided documents in one pass.

Dual-stream scanning simultaneously images in Black and White and Color. Should the Black and White image be too light or too dark, we replace it with the same image in Color.

Our large assortment of scanners permits us to always apply the most appropriate equipment, whether it’s batch scanning, backfile conversions or handling each piece of paper individually. All valuable and fragile papers are evaluated and processed to assure proper care and accurate conversion. Document archiving is one of our key imaging solutions.

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Micrographics migration to digital formats

Our experience in micrographics is unmatched. Film scanning quality follows from almost 30 years of workmanship. microMEDIA’s microfilm & microfiche department and laboratory have handled hundreds of millions of microfilm images. When necessary, our processing laboratory personnel will evaluate microfilm flaws and recommend procedures to enhance the film before scanning.

  • Microfiche Fiche formats are pre-scanned to evaluate the precise location of images prior to microfiche scanning. They are concurrently scanned, rotated, deskewed and despeckled. We have the capability to scan on a three shift schedule to minimize client turnaround time.
  • Microfilm Our high speed film scanning equipment converts both 16mm and 35mm film. We can handle a wide spectrum of film reduction ratios. Our scanners are equipped with sophisticated image enhancement software that produces the highest possible quality electronic images.
  • Aperture Cards Engineering drawings maintained in aperture cards are scanned on high speed automated Wicks & Wilson specialized scanners capable of up to 400dpi resolution. Keypunched (Hollerith) index information is captured and recorded simultaneously with the scanning. Typed cards are keyed manually.

Scanning documents that are oversize

microMEDIA’s scanning and conversion services for drawings include blueprints, mylars and drawings spanning “A” to “J” sizes. Although most clients request TIFF or Adobe PDF images, output is available in a variety of output formats including DWG, CALS and JEDMICS.

We scan engineering drawings at our facility in Lodi, New Jersey in the suburbs of New York City or on-site at our client’s locations. Our large staff provides the flexibility to do large backfile conversions as well as ongoing scanning of smaller volumes of work.

Indexing and file naming may just specify drawing and revision numbers or capture any data that is present on the drawings. Data capture may include reconciliation to extracts of an existing database, use of barcodes or manual data entry. Our least expensive approach is to securely encrypt images and sent the digital data offshore for keying and key verification. Alternatively, all indexing can be done right at the client’s site or at microMEDIA’s facility.

Film Slides

We scan all types of film; both negative and positive. Our capabilities include 35mm. and 70mm. slide collections, entire microfiche and up to 8 1/2 X 11 inch transparencies. The color or grayscale scanned images are categorized and indexed then formatted to meet any client need. Digital output can be recorded on CD or DVD, hosted on our secure website or targeted to a document imaging system.

Rare documents

We convert fragile archival documents and bound volumes with meticulous professional handling to maintain document integrity. For old books and pamphlets, we use special purpose book cradles to avoid harming book spines. Depending upon the condition of the documents, we scan directly to digital form or microfilm the items and then scan the film. Our services are utilized by leading libraries, archives and universities.