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Document Archive

microMEDIA’s imaging services focus on fragile and bound items.

There are important archiving and legal reasons that vital records may have to be individually handled, even though it may be physically possible to guillotine or disassemble bound materials to permit lower-cost automatic page feeding.  Typically. a document archive consists mainly of bound books that have been scanned using a book-scanner or flatbed glass.

Document Archive Scanning

We convert and bound books with meticulous professional handling to maintain records integrity. Depending upon the condition of the items, we scan directly to digital form or microfilm the items and then scan the film. Our services are utilized by leading libraries, archives and universities.

Since 1975, we have conducted many document conversions within the categories below as well as other projects such as Director’s Minutes, Catalogs, Photographs, Technical Reports, Brochures, etc.

We can assist in the creation of a permanent digital document archive by digitizing vital documents onsite or at our location.

Rare Books in a Document Archive

We utilize custom book scanners that capture all images including tightly bound information hidden in a gutter. Volumes are carefully inventoried, monitored and handled to preserve their integrity. When imaging is done on-site, we work hand-in-hand with our clients’ liaison.  See more about Bound Book Scanning.

Laboratory Notebooks

Sewn notebooks must be kept intact in order to evidence the sequence and dates of research. We understand that millions of dollars could be at stake if a pharmaceutical house or research laboratory is unable to demonstrate that their records have integrity. We typically scan notebooks with pages two-up to reduce the cost of individual page scanning.

Historical Vital Records

Older governmental books and records, such as Births, Deaths, Marriages, Land Records, etc. were often recorded in large permanently bound archival libers. It is generally a requirement that they be scanned within the public buildings in which they reside.

We offer many services specifically direct to Archivists.