Our ability to deliver client applications in a wide variety of document formats has proven itself successful in a broad range of Retirement and Benefit Files are frequently maintained separately from an Employee’s Personnel Folder. A separate document imaging project may thus be implemented.
Although benefits currently are recorded within an electronic database, supporting documentation containing signatures is critically important upon termination, retirement or death. Desired beneficiaries often are changed. In today’s litigious society, the ability of a firm to legally establish it has met the employee’s express wishes is essential to avoid or prevail in any legal actions.
microMEDIA has excellent experience dealing with name changes, dates of benefit option changes, beneficiary changes, etc. We assist clients in determining optimal document imaging approaches:
- Document scanning at our client’s site or our facility in New York
- Document indexing at microMEDIA or offshore.
- Grouping all documents together within a folder.
- Categorizing documents by type within a folder (Applications, Amendments, Correspondence, etc).
- Identifying each document by type and date.
Output is typically in Adobe PDF format, but we can generate digital image files in any format requested. We can deliver the electronic images on CDs, DVDs, Memory Sticks, External Disk Drives or securely transmit them via FTP or VPN connections.