Our ability to deliver client applications in a wide variety of document formats has proven itself successful in a broad range of Student Records
microMEDIA has been providing colleges and universities with document conversion services, converting Student Records to electronic images and micrographic formats, since 1975. Schools have looked to our services for conversion of original paper documents for several important reasons:
- Security - Digital files, as their micrographic counterparts, are easily duplicated for offsite storage and backup. The possibility of loss due to fire, water damage or malicious intervention is eliminated.
- Responsiveness - In today's digital environment, requests from students, alumni, employers, etc. can be almost instantaneous. Copies can be sent as PDF files or immediately printed on secure paper stock.
- Manpower reduction - Search time is dramatically reduced and re-filing is eliminated. The possibility of misfiling upon re-filing assures an archive of higher integrity.
- Space Savings - The areas needed for file cabinets and their associated aisle space that are necessary for paper-based systems can be recovered for more efficient use.
These benefits of our document conversion services apply not only to Transcripts, but equally to records such as Admissions, Student Billing and Financial Aid.
Library
A wide variety of collections can be archivally preserved through digitization and specialized document scanning services. Typical examples include:
- Rare Books and Folios
- Unique local community records
- Special Collections
- University Catalogs
- News Clipping files
Human Resource Files
Faculty and Employee HR, Benefit and Medical Files require lengthy retention and reflect precisely the same needs as Student Records.
Alumni Donor / Development Office
The complex records maintained for support of institutions require frequent access by staff and volunteers. Paper documentation to complement the digital database is essential. As is the case for other departments, the benefits of electronically maintaining the files in image format can be enormous.
Sponsored Research
Grant Requests, Approvals and Reporting are an important component of many institutions. A digital system allows more discrete analysis and monitoring.
Legal Files
Many Universities have accumulated extensive records involving potential and actual litigation in addition to usual contractual files.
Property and Risk Management
Records relating to buildings, dormitories, rental properties and other physical assets are far better protected and accessible.