Student Records
microMEDIA has been converting Student
Records to electronic images and micrographic formats since
1975. Schools have looked to conversion of original paper
documents for several important reasons:
-
Security - Digital files, as their
micrographic counterparts, are easily duplicated for offsite
storage and backup. The possibility of loss due to
fire, water damage or malicious intervention is eliminated.
-
Responsiveness - In today's digital
environment, requests from students, alumni, employers, etc.
can be almost instantaneous. Copies can be sent as PDF
files or immediately printed on secure paper stock.
-
Manpower reduction - Search time is
dramatically reduced and re-filing is eliminated. The
possibility of misfiling upon re-filing assures an archive
of higher integrity
-
Space Savings - The areas needed for
file cabinets and their associated aisle space that are
necessary for paper-based systems can be recovered for more
efficient use.
These benefits apply not only to
Transcripts, but equally to records such as Admissions,
Student Billing and Financial Aid.
Library
A wide variety of collections can be archaically
preserved through digitization. Typical examples
include:
Human Resource Files
Faculty and Employee HR, Benefit and Medical Files require
lengthy retention and reflect precisely the same needs as
Student Records.
Alumni Donor / Development Office
The complex records maintained for support of
institutions require frequent access by staff and
volunteers. Paper documentation to complement the
digital database is essential. As is the case for
other departments, the benefits of electronically
maintaining the files in image format can be enormous.
Sponsored Research
Grant Requests, Approvals and Reporting are an important
component of many institutions. A digital system
allows more discrete analysis and monitoring.
Legal Files
Many Universities have accumulated extensive records
involving potential and actual litigation in addition to
usual contractual files.
Property and Risk Management
Records relating to buildings, dormitories, rental
properties and other physical assets are far better
protected and accessible.
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