Imaging Services Blog

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August 30th August 30th   Comments

Paperless Offices – Top 10 Myths Part 2

Opt for Paperless Office!We’ve covered the first 5 of the 10 most popular – and incorrect – myths concerning the paperless office in a previous post. Unfortunately, there are even more myths that are, to this day still spreading.  They are preventing companies and individuals all over the world from using digital document imaging to reap the benefits of a paperless office.

Here’s your chance to learn the truth behind the 2nd half of myths concerning the transition to a paperless office.  Like the first 5, these 5 pop up in almost every industry and from the largest corporations to the smallest companies.  Here are 5 more paperless office myths that are preventing people from using digital document imaging to save time, money and space:

August 17th August 17th   Comments

Paperless Offices – Top 10 Myths Part 1

Throw Away Paperless Office MythsThe adoption of new technologies, new innovations or new ways of doing business can be challenging.  When the widespread adoption of those is slowed even further by myths, rumors and poorly founded ideas that challenge can often seem insurmountable.  Such is the case with the paperless office, which is currently being held back much more by process issues than any technological capabilities.

Unfortunately for the paperless office, there are 10 myths that have permeated the issue and put a fear into the minds of people who could be reaping the benefits of adopting it.  Here are the first 5 of the Top10 Myths of The Paperless Office:

July 7th July 7th   Comments

Paperless Offices – Top 4 Reasons Small Businesses Should Switch

switch to paperless officeWith advances in technology occurring across all industries almost every day, the promise of the paperless office is closer than ever.  With iPads, Kindles, email and extremely high speed internet at all of our fingertips, the need for traditional paper might be gone.  Now, small businesses are in the unique position to start reaping the rewards of switching to a paperless office like never before.

Small businesses, as they operate on a smaller scale, have the unique ability to employ digital document imaging to make the switch to a paperless office.  The following facts are the top 4 reasons why small businesses should use digital document imaging to cut out the paper, and bring on the benefits of a paperless office.

June 30th June 30th   Comments

Disaster Recovery – How Digital Document Imaging Can Help

Disaster RecoveryIf you were to take a poll of a random sampling of businesses around the world as to what their biggest business nightmare situation is, it would most likely be a disastrous data loss of any kind.  Whether that loss of data comes in traditional paper form or in electronic form, both are crippling to the business and both need to be planned for and avoided at all costs.  Digital document imaging is an amazingly efficient and cost-effective way to do that.

June 16th June 16th   4 Comments

Document Imaging & the Death of Duplication

If we started listing the pros and cons of paper-based offices, I’m fairly certain the list would quickly skew ‘con’ given advances in technology, mobile demand and Internet-centric design.  Thanks to document imaging, however, companies are given a cost-cutting, space-conserving alternative to paper-based offices.

Document Imaging a step to paperless office

Besides the benefits of cost reduction and space conservation, digital imaging is the number one way to avoid document duplication.  Paper files often lead to multiple copies, via copy machine, fax or printer, leading to stacks of paper spread over multiple locations.  The amount of space needed for filing cabinets and storing boxes in back rooms is drastically reduced using document imaging.  This creates additional employee workspace or incremental storage while housing all critical files in a single location, readily available to any employee.

June 10th June 10th   Comments

Digital Document Imaging & iPad 2.0 – Paperless Office at Last?

Digital Document ImagingWhile we’re much closer today than we ever have been, the paperless office has not come to be a complete reality.  But with new digital document imaging techniques and corresponding equipment, like the iPad and the inevitable iPad 2.0, could we finally usher in the era of the paperless office?

Maybe.

While printer manufacturers, paper salespeople and others connected to the paper industry may be opponents, many in the “pro” camp think the technology is here, and are ready to do away with paper waste.

January 7th January 7th   2 Comments

Top 10 Reasons to Invest in Digital Conversion for Documents

Top 10 Reasons for Digital Document ConversionCompanies in nearly every industry – from construction and manufacturing to healthcare and pharmaceutical – can benefit from digital document scanning. Organizations can justify the investment in digital conversion of documents with these top 10 benefits.

1. With digital conversion of documents, organizations can reassign filing and clerical personnel to more important and productive tasks.

2. There is no chance for lost documents once the documents are in digital form, as information is digitally stored and backed up.

3. Organizations can save on time needed to search for paper documents, copy information, fax information and re-file documents.