Imaging Services Blog

Posts Tagged ‘document imaging’

September 12th September 12th   Comments

How to control costs for your next document scanning project

Whether you’re looking for ways to reduce costs on your next outsourced document scanning project, or control costs on your ongoing in-house document scanning processes, you need to take a broad look at what “cost” really means.

Broadly speaking, every document scanning project includes three stages:

  1. Preparation: select documents to be scanned, remove staples and paper clips, sort the documents and arrange the papers into batches. This is labor-intensive work. According to estimates from Document Management magazine, the preparation stage accounts for 37% of the costs of a typical document scanning project.
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Posted by Ben - Posted in: Methods and Procedures - Tagged: , , , ,

August 12th August 12th   Comments

The 5 biggest benefits of document scanning

Document scanning is not just for managing documents at the “end of their life cycle” as in records retention, regulatory compliance and archiving. It can also be useful for improving the business’s ongoing operations, creating efficiencies, saving time and improving productivity in a number of areas that affect the daily work of the organization.

Document scanning can help improve…

  • Response time: With digitally scanned documentation, it’s easier to find relevant information to answer questions from customers or respond to inquiries from auditors and regulatory compliance officials. If you have a digital database of well-organized digital documents that can be searched by keyword (using Optical Character Recognition), you never have to worry about sending the wrong version of a contract, sending an archived invoice to the wrong customer, or failing to find a time-sensitive record.
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Posted by Ben - Posted in: The Business Case for Document Imaging - Tagged: , , , , ,

July 13th July 13th   Comments

How efficient is your document scanning operation?

Whether your company uses in-house staff, temporary workers, or outsourced scanning services, efficiency in document scanning is becoming more important than ever before. Companies are looking for new efficiencies in document scanning to save money, improve workflows, capture business-critical information, and simplify their daily operations by reducing the amount of paper involved in their work processes.

Here are a few key components to consider when evaluating the efficiency of your document scanning operation:

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Posted by Ben - Posted in: Methods and Procedures - Tagged: , , , , ,

February 28th February 28th   Comments

Client responsibilities in working with an outsourced scanning service

When hiring an outsourced document scanning service like microMEDIA, it helps to have a good understanding of the typical roles and responsibilities. There are certain tasks that the scanning service provides, but the client ultimately has to be actively involved in the scanning process and responsible for oversight of the final result. With clear communication and open collaboration along the way, we can make your document conversion project a success.

Questions to ask before starting a document conversion project

Every document conversion project is its own unique creation. There are so many variables that go into determining the right approach and process.

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Posted by Ben - Posted in: Methods and Procedures - Tagged: , , ,

June 16th June 16th   4 Comments

Document Imaging & the Death of Duplication

If we started listing the pros and cons of paper-based offices, I’m fairly certain the list would quickly skew ‘con’ given advances in technology, mobile demand and Internet-centric design.  Thanks to document imaging, however, companies are given a cost-cutting, space-conserving alternative to paper-based offices.

Document Imaging a step to paperless office

Besides the benefits of cost reduction and space conservation, digital imaging is the number one way to avoid document duplication.  Paper files often lead to multiple copies, via copy machine, fax or printer, leading to stacks of paper spread over multiple locations.  The amount of space needed for filing cabinets and storing boxes in back rooms is drastically reduced using document imaging.  This creates additional employee workspace or incremental storage while housing all critical files in a single location, readily available to any employee.

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Posted by JoeWise - Posted in: The Business Case for Document Imaging - Tagged: , ,

June 1st June 1st   1 Comment

Digital Conversion of Your Family Heritage

How many of you have old family photos and artifacts that date back over 100 years?  How many have invaluable documents, journals, family crests, even recipes handwritten by your great grandmother?  Almost all of us have inherited artifacts, mementos and photographs of our family.  It’s a great way to pass along and share family heritage and traditions. But often times these photos and documents end up damaged or altered by sun, water or simple wear over time or even lost or misplace.

What if there was a better way to save these memories for future generations?

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Posted by JoeWise - Posted in: History and Archiving - Tagged: , , , , , , ,

February 16th February 16th   Comments

Electronic Document Management System at The National Archives

The new electronic document management system for The National Archives holds the equivalent of:

A. 10 million four-drawer filing cabinets

B. 12 million four-drawer filing cabinets

C. 20 million four-drawer filing cabinets

If you answered “C,” you are correct.

The new electronic document management system for The National Archives can store 1 petabyte of digital data – the same as 20 million four-drawer filing cabinets or 12 years of HDTV, according to PublicTechnology.net.

With the new system, The National Archives will be equipped to handle the mass of electronic government records that will be received over the next few years. The system will store websites, digital documents and digital copies of paper records.

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Posted by JoeWise - Posted in: History and Archiving - Tagged: , , ,

January 7th January 7th   2 Comments

Top 10 Reasons to Invest in Digital Conversion for Documents

Top 10 Reasons for Digital Document ConversionCompanies in nearly every industry – from construction and manufacturing to healthcare and pharmaceutical – can benefit from digital document scanning. Organizations can justify the investment in digital conversion of documents with these top 10 benefits.

1. With digital conversion of documents, organizations can reassign filing and clerical personnel to more important and productive tasks.

2. There is no chance for lost documents once the documents are in digital form, as information is digitally stored and backed up.

3. Organizations can save on time needed to search for paper documents, copy information, fax information and re-file documents.

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Posted by JoeWise - Posted in: The Business Case for Document Imaging - Tagged: , , , , ,