Imaging Services Blog

Posts Tagged ‘document imaging and scanning’

September 12th September 12th   Comments

How to control costs for your next document scanning project

Whether you’re looking for ways to reduce costs on your next outsourced document scanning project, or control costs on your ongoing in-house document scanning processes, you need to take a broad look at what “cost” really means.

Broadly speaking, every document scanning project includes three stages:

  1. Preparation: select documents to be scanned, remove staples and paper clips, sort the documents and arrange the papers into batches. This is labor-intensive work. According to estimates from Document Management magazine, the preparation stage accounts for 37% of the costs of a typical document scanning project.
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Posted by Ben - Posted in: Methods and Procedures - Tagged: , , , ,

August 12th August 12th   Comments

The 5 biggest benefits of document scanning

Document scanning is not just for managing documents at the “end of their life cycle” as in records retention, regulatory compliance and archiving. It can also be useful for improving the business’s ongoing operations, creating efficiencies, saving time and improving productivity in a number of areas that affect the daily work of the organization.

Document scanning can help improve…

  • Response time: With digitally scanned documentation, it’s easier to find relevant information to answer questions from customers or respond to inquiries from auditors and regulatory compliance officials. If you have a digital database of well-organized digital documents that can be searched by keyword (using Optical Character Recognition), you never have to worry about sending the wrong version of a contract, sending an archived invoice to the wrong customer, or failing to find a time-sensitive record.
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Posted by Ben - Posted in: The Business Case for Document Imaging - Tagged: , , , , ,

July 13th July 13th   Comments

How efficient is your document scanning operation?

Whether your company uses in-house staff, temporary workers, or outsourced scanning services, efficiency in document scanning is becoming more important than ever before. Companies are looking for new efficiencies in document scanning to save money, improve workflows, capture business-critical information, and simplify their daily operations by reducing the amount of paper involved in their work processes.

Here are a few key components to consider when evaluating the efficiency of your document scanning operation:

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Posted by Ben - Posted in: Methods and Procedures - Tagged: , , , , ,

June 17th June 17th   3 Comments

Top trends in document imaging

Many companies are using document imaging to save time and money in managing paper documents, convert their business operations to “paperless” work processes, and convert their paper documents and archives to digital format.

As the market for document imaging services continues to grow, companies are seeking a higher level of sophistication from their document scanning vendors.

Several key trends are emerging, as document imaging takes on a larger role in process improvement, data extraction, and information security.

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Posted by Ben - Posted in: Document Imaging Ideas and Trends - Tagged: , , , , , , ,

May 5th May 5th   Comments

6 questions to help choose a scanner for your business (part 1)

Digital scanning and document conversion are growing trends in business, as companies look to “go paperless,” reduce the amount of time and money they spend handling paper documents, streamline their work processes by using more electronic files, or convert paper archives to digital format.

If your company is thinking about doing scanning, you need to give some thought to what kind of scanner to buy. Choosing the right scanner can make a big difference – you can potentially save hundreds or thousands of dollars and avoid a significant amount of frustration.

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Posted by Ben - Posted in: Document Imaging Ideas and Trends - Tagged: , ,

June 1st June 1st   1 Comment

Digital Conversion of Your Family Heritage

How many of you have old family photos and artifacts that date back over 100 years?  How many have invaluable documents, journals, family crests, even recipes handwritten by your great grandmother?  Almost all of us have inherited artifacts, mementos and photographs of our family.  It’s a great way to pass along and share family heritage and traditions. But often times these photos and documents end up damaged or altered by sun, water or simple wear over time or even lost or misplace.

What if there was a better way to save these memories for future generations?

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Posted by JoeWise - Posted in: History and Archiving - Tagged: , , , , , , ,

December 1st December 1st   Comments

Who Needs To Archive Social Media Content?

Businesses of all sizes, in industries ranging from manufacturing to healthcare, can benefit from web based document management. Organizations turn to digital content archiving and management solutions for:

  • Security for sensitive information
  • Protection of historical documents
  • Physical space conservation
  • Enhanced customer service
  • Improved staff workflow

These days, even politicians, celebrities and sports figures understand the importance of digital content archiving and management – particularly with the flood of content from social networking sites such as Facebook and Twitter.

Which high-profile figure is currently searching for a social media content archiving solution?

Continue Reading: Who Needs To Archive Social Media Content?

Posted by JoeWise - Posted in: History and Archiving - Tagged: , , , , , ,