Posts Tagged ‘digital document imaging’
Document scanning is not just for managing documents at the “end of their life cycle” as in records retention, regulatory compliance and archiving. It can also be useful for improving the business’s ongoing operations, creating efficiencies, saving time and improving productivity in a number of areas that affect the daily work of the organization.
Document scanning can help improve…
- Response time: With digitally scanned documentation, it’s easier to find relevant information to answer questions from customers or respond to inquiries from auditors and regulatory compliance officials. If you have a digital database of well-organized digital documents that can be searched by keyword (using Optical Character Recognition), you never have to worry about sending the wrong version of a contract, sending an archived invoice to the wrong customer, or failing to find a time-sensitive record.
Posted by Ben - Posted in: The Business Case for Document Imaging - Tagged: digital conversion, digital document imaging, document imaging, document imaging and scanning, document scanning, document scanning and conversion
Many companies are using document imaging to save time and money in managing paper documents, convert their business operations to “paperless” work processes, and convert their paper documents and archives to digital format.
As the market for document imaging services continues to grow, companies are seeking a higher level of sophistication from their document scanning vendors.
Several key trends are emerging, as document imaging takes on a larger role in process improvement, data extraction, and information security.
Posted by Ben - Posted in: Document Imaging Ideas and Trends - Tagged: digital conversion, digital document imaging, document imaging and scanning, document scanning, document scanning and conversion, document scanning services, Intelligent Character Recognition (ICR), Optical Character Recognition (OCR)
When hiring an outsourced document scanning service like microMEDIA, it helps to have a good understanding of the typical roles and responsibilities. There are certain tasks that the scanning service provides, but the client ultimately has to be actively involved in the scanning process and responsible for oversight of the final result. With clear communication and open collaboration along the way, we can make your document conversion project a success.
Questions to ask before starting a document conversion project
Every document conversion project is its own unique creation. There are so many variables that go into determining the right approach and process.
Posted by Ben - Posted in: Methods and Procedures - Tagged: digital document imaging, digital imaging solutions, document imaging, document scanning and conversion
We’ve covered the first 5 of the 10 most popular – and incorrect – myths concerning the paperless office in a previous post. Unfortunately, there are even more myths that are, to this day still spreading. They are preventing companies and individuals all over the world from using digital document imaging to reap the benefits of a paperless office.
Here’s your chance to learn the truth behind the 2nd half of myths concerning the transition to a paperless office. Like the first 5, these 5 pop up in almost every industry and from the largest corporations to the smallest companies. Here are 5 more paperless office myths that are preventing people from using digital document imaging to save time, money and space:
Posted by JoeWise - Posted in: Document Imaging Ideas and Trends - Tagged: digital document imaging, imaging services, myths, paperless office, small business
The adoption of new technologies, new innovations or new ways of doing business can be challenging. When the widespread adoption of those is slowed even further by myths, rumors and poorly founded ideas that challenge can often seem insurmountable. Such is the case with the paperless office, which is currently being held back much more by process issues than any technological capabilities.
Unfortunately for the paperless office, there are 10 myths that have permeated the issue and put a fear into the minds of people who could be reaping the benefits of adopting it. Here are the first 5 of the Top10 Myths of The Paperless Office:
Posted by JoeWise - Posted in: Document Imaging Ideas and Trends - Tagged: digital document imaging, imaging services, myths, paperless office, small business
With advances in technology occurring across all industries almost every day, the promise of the paperless office is closer than ever. With iPads, Kindles, email and extremely high speed internet at all of our fingertips, the need for traditional paper might be gone. Now, small businesses are in the unique position to start reaping the rewards of switching to a paperless office like never before.
Small businesses, as they operate on a smaller scale, have the unique ability to employ digital document imaging to make the switch to a paperless office. The following facts are the top 4 reasons why small businesses should use digital document imaging to cut out the paper, and bring on the benefits of a paperless office.
Posted by JoeWise - Posted in: Document Imaging Ideas and Trends - Tagged: digital document imaging, imaging services, microMEDIA, paperless office, small business
If you were to take a poll of a random sampling of businesses around the world as to what their biggest business nightmare situation is, it would most likely be a disastrous data loss of any kind. Whether that loss of data comes in traditional paper form or in electronic form, both are crippling to the business and both need to be planned for and avoided at all costs. Digital document imaging is an amazingly efficient and cost-effective way to do that.
Posted by JoeWise - Posted in: The Business Case for Document Imaging - Tagged: digital document imaging, digital imaging, disaster recovery, imaging services, microMEDIA
While we’re much closer today than we ever have been, the paperless office has not come to be a complete reality. But with new digital document imaging techniques and corresponding equipment, like the iPad and the inevitable iPad 2.0, could we finally usher in the era of the paperless office?
Maybe.
While printer manufacturers, paper salespeople and others connected to the paper industry may be opponents, many in the “pro” camp think the technology is here, and are ready to do away with paper waste.
Posted by JoeWise - Posted in: Document Imaging Ideas and Trends - Tagged: digital document imaging, imaging services, paperless office
August 12th 
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