Imaging Services Blog

Document Scanning For All Businesses Entries

June 1st   Comments

Digital Conversion of Your Family Heritage

How many of you have old family photos and artifacts that date back over 100 years?  How many have invaluable documents, journals, family crests, even recipes handwritten by your great grandmother?  Almost all of us have inherited artifacts, mementos and photographs of our family.  It’s a great way to pass along and share family heritage and traditions. But often times these photos and documents end up damaged or altered by sun, water or simple wear over time or even lost or misplace.

What if there was a better way to save these memories for future generations?

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April 28th   Comments

5 Ways a Document Imaging Service Can Improve Your Company’s Potential

Without a doubt, the recession has forced almost every company to take a long, hard look at the bottom line. Even as the US creeps into economic recovery, companies and their employees are increasingly trying to “do more with less.”

In fact, the Labor Department recently reported that in 2009, worker productivity rose 5.8% — the largest increase in seven years – meaning less employees are working harder.

One solution for maximizing business success with fewer resources and employees is to outsource document imaging and management.

Outsourced document imaging services allow businesses to refocus valuable personnel time to tasks more relevant to the actual job and company’s bottom line.

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April 22nd   Comments

Electronic Health Record Initiative: Another Benefit of Medical Record Scanning

The benefits of hospitals adopting medical record scanning now also include financial incentives from the federal government.

The payment incentives for using an Electronic Health Record (EHR) are a result of the American Recovery and Reinvestment Act of 2009 (ARRA), which financially rewards healthcare organizations that adopt more efficient practices. Healthcare organizations using an EHR with “meaningful use” – which is defined as improving overall healthcare through local processes, better quality measurement and increased communication with medical record scanning – will be eligible.

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April 14th   Comments

5 Tips to Ensure Your Document Imaging Service Meets Your Security Needs

For businesses across all industries – from medical to government to financial – security is a top concern when it comes to transitioning paper records and files to digital.

When choosing a document imaging service, it’s important to consider several key factors to ensure safety and security.

Here, we’ve identified the five tips to verify that a document imaging service provider can protect sensitive files and records:

1. Verify that the provider is SAS 70 Certified. This certification represents that a service organization – like a document imaging service provider – has withstood an in-depth audit of their control objectives and control activities. In addition, organizations should be compliant with all relevant government regulations, including Sarbanes-Oxley, Gramm-Leach-Bliley and HIPAA.

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March 16th   1 Comment

Top 4 Security Requirements of Document Scanning Systems

In December, Shi’ite fighters in Iraq used $26 store-bought software to hack into U.S. drone aircraft and intercept live video feeds of war zones. This dangerous security breach could potentially allow the militants to steal sensitive information regarding U.S. operations.

Of course, not all organizations are challenged with protecting their data from insurgents. But the military security breach does bring up a serious question for organizations in all industries: Is your data safe?

For industries ranging from healthcare to banking, a sizable amount of documents scanned and filed involves sensitive personal data. Organizations must take all possible security precautions to protect digital information involving corporate, medical and financial data.

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March 10th   Comments

Medical Digital Imaging Quickly Gaining Speed

Regardless of how health care reform develops in the near future, one fact seems to be certain: Electronic health records and medical digital imaging are rapidly gaining ground.

According to a recent Kansas City Star article, two major factors are contributing to the growth of electronic health records:

  • Medical imaging advancements are helping physicians and healthcare providers ease the transition to electronic files. For example, Electronic Health Records (EHR) – one quickly evolving healthcare technology – allow digital records to be shared across entire healthcare organizations.
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February 16th   Comments

Electronic Document Management System at The National Archives

The new electronic document management system for The National Archives holds the equivalent of:

A. 10 million four-drawer filing cabinets

B. 12 million four-drawer filing cabinets

C. 20 million four-drawer filing cabinets

If you answered “C,” you are correct.

The new electronic document management system for The National Archives can store 1 petabyte of digital data – the same as 20 million four-drawer filing cabinets or 12 years of HDTV, according to PublicTechnology.net.

With the new system, The National Archives will be equipped to handle the mass of electronic government records that will be received over the next few years. The system will store websites, digital documents and digital copies of paper records.

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February 3rd   Comments

4 Ways Document Scanning Services Can Help You Green Your Business

The road to a sustainable, green business may be a long one, but digital document scanning services can help provide a solid start. We’ve identified 4 ways document scanning services can help businesses become more environmentally responsible:

  1. Reduce paper use. With digital documents and files, a business can reduce the amount of paper it needs. For a business with the goal of going paperless, document scanning systems are a step in the right direction, helping to improve paper-based efficiencies.
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January 28th   2 Comments

7 Keys to a Successful Web-Based Document Management System

Web-based document management is enabling organizations in a wide range of industries – from manufacturing to medical – to conserve physical space and secure important documents. But the success of digital document conversion efforts depends on the intuitiveness and simplicity of the document management system.

In a recent article for the CPA Technology Advisor, Roman Kepzyck lists 7 keys to a successful web-based document management system:

1. Ease of Setup: How much effort does it take to set up the system for the first time? Is the process streamlined? Calculate the length of time needed for your document scanning and conversion calculator.

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January 14th   Comments

NY Hospital Goes Digital With Medical Records Scanning

Medical Records ScanningAn increasing number of hospitals across the US are making the move to medical digital imaging. Going forward, that trend will only amplify as legislators continue to push for electronic patient records.

One New York hospital recently joined the ranks of healthcare organizations investing in medical records scanning. With the help of microMEDIA Imaging Systems, it has successfully converted its paper and film records and charts for its pediatric unit, OBGYN unit, World Trade Center unit for 9/11 victims and 5 off-site community clinics.

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