Imaging Services Blog

Document Imaging Ideas and Trends Entries

May 5th May 5th   1 Comment

Paperless Offices Are Possible and Profitable, According to JP Morgan

When the computer first entered the office place, speculation flew that the days of a paperless office might not be too far behind.  Those days came and went, and still paper dominates the landscape of the modern office space. But does it have to?

No, according to a recent report from JP Morgan, “Sustainable Treasury Management: It’s Easier Than You Think”. The report concluded that the feasibility of the paperless office is finally here.  Before, a paperless office was neither technically nor economically possible. But today, with help from digital document imaging solutions, it can be a reality.

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February 3rd February 3rd   27 Comments

4 Ways Document Scanning Services Can Help You Green Your Business

The road to a sustainable, green business may be a long one, but digital document scanning services can help provide a solid start. We’ve identified 4 ways document scanning services can help businesses become more environmentally responsible:

  1. Reduce paper use. With digital documents and files, a business can reduce the amount of paper it needs. For a business with the goal of going paperless, document scanning systems are a step in the right direction, helping to improve paper-based efficiencies.
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January 28th January 28th   8 Comments

7 Keys to a Successful Web-Based Document Management System

Web-based document management is enabling organizations in a wide range of industries – from manufacturing to medical – to conserve physical space and secure important documents. But the success of digital document conversion efforts depends on the intuitiveness and simplicity of the document management system.

In a recent article for the CPA Technology Advisor, Roman Kepzyck lists 7 keys to a successful web-based document management system:

1. Ease of Setup: How much effort does it take to set up the system for the first time? Is the process streamlined? Calculate the length of time needed for your document scanning and conversion calculator.

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December 17th December 17th   4 Comments

What’s Fueling the Growth in Outsourcing Document Hosting?

Outsourcing Document HostingOver the past few years, an increasing number of organizations across the globe have opted to outsource document hosting and scanning functions. Moving forward, that trend is only predicted to amplify.

According to the 2008 InfoTrends report, “U.S. Document Outsourcing Market Forecast: 2007-2012,” the document outsourcing market will continue to increase from approximately $36.2 billion in 2007 to $46.8 billion in 2012.

But just what’s fueling this significant growth?

In a recent Boss News Articles post, John Symon, Senior Vice President Asia Pacific for Document Boss, discusses the upward outsourcing trend for document scanning and hosting. Document Boss is an executive recruitment and mergers & acquisitions services provider for software vendor companies in the electronic and document management sector.

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December 7th December 7th   Comments

Electronic Document Management for Small Businesses: Q&A With Mark Shead

Mark Shead

Mark Shead

It’s not just large healthcare organizations, government agencies or university systems that can benefit from electronic conversion of film and paper documents. Electronic and web based document management for small businesses can be just as effective at improving efficiencies and reducing costs.

Mark W. Shead, a business management consultant and blogger, is proof of this. In 2007, he set out to eliminate inefficiencies and reduce the amount of paper used by his small business.

We sat down with Shead to hear some of the small business document management best practices he’s learned along the way.

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November 18th November 18th   Comments

The Path to Digital Document Management and Archiving: Q&A With Michael Sutton

Michael Sutton

Michael Sutton

Think back to 1996: The Internet had not yet reached critical mass and organizations were just beginning to experience the flood of email.

When document management and archiving expert Michael JD Sutton, PhD, published “Document Management for the Enterprise: Principles, Techniques and Applications” that year, he forecast the need for knowledge workers to solve this evolving corporate challenge. 15 years later, the volume of documents, images and emails has grown substantially.

We sat down with Sutton to find out how far digital document management and archiving has come since then.

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November 3rd November 3rd   4 Comments

Going Paperless One Step at a Time

For an office totally reliant on tens of thousands of paper files and documents, the notion of going paperless might seem exhausting and out-of-reach. But by setting realistic goals and devising a strategy, a paperless office can easily become a reality.

In a recent School CIO story, Ray Jaska of the Mansfield Independent School District in Texas and Bob Moore of the Blue Valley Unified School District 29 in Kansas offered tips to make the move to paperless more manageable.

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October 30th October 30th   Comments

Why Stop at a Paperless Office When You Can Have a Completely Digital Office?

Eliminate Files With a Digital OfficeWhat’s easier when you’re looking for a critical document:
a) Digging through paper file after paper file
b) Unburying the microfilm reader to spend hours sloughing through film?

If you’re like us, you wrote in:
c) Those are two terrible options!

Since you’re like us, you’ll also be happy to know that every format of microfilm can be converted to a digital format to create an entirely digital office.  This includes Microfiche, jacketed fiche, 16mm and 35mm microfilm, COM, 105 mm Step & Repeat Microfiche, and aperture cards.

Continue Reading: Why Stop at a Paperless Office When You Can Have a Completely Digital Office?

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