September 15th 
Financial returns, increased security, improved business continuity, environmental benefits—your decision to go paperless in the office could be based on any number of reasons. But whether your goal is a completely paperless office, or you’re looking to convert a few sets of paper documents to digital files, outsourcing document scanning tasks makes even better business sense.
Here are the top 4 reasons why it’s a smart decision to outsource:
1. Flexibility. Some document scanning services offer the option of scanning at their own facilities or on-site scanning at the client’s facility. Also, a high-quality service can quickly respond to both peak loads and slack times by either adding equipment and personnel or reassigning technicians.
2. Personnel savings. Your business can save time and money by not having to hire or assign employees to scan documents either on a full-time or part-time basis. Instead, you can focus the time of your valuable employees on other, more strategic areas. Plus, you can conserve managers’ time since they won’t have to oversee document scanning tasks.
3. Equipment savings. By outsourcing document scanning tasks, your business won’t need to invest in potentially costly equipment. A reputable scanning service will have all the latest equipment, tools and systems.
4. Higher volume and quicker speed. A top-notch document scanning service will have well-trained personnel and all the necessary equipment. So they can complete tasks quicker and more efficiently than if your business were to scan in-house.
Once you’ve made the decision to outsource scanning tasks, the next step is to choose a reliable and trustworthy vendor. But with so many document scanning services out there, how can you distinguish the good from the bad? Digital asset management expert and blogger Henrik de Gyor offers a few tips on choosing a vendor:
- Test with a true sampling of your various assets.
- Check to see if the vendor delivers consistent quality.
- Inquire about turnaround time (how much the vendor can handle within a reasonable timeframe).
- Ensure the vendor has enough staff to handle your volume.
- Search for reviews to get a sense of the vendor’s reputation.
- Learn the costs and how the vendor charges (per job, per hour, per asset, etc.)
On a scale of 1 to 5 (1 being the least effective, 5 being the most effective), how effective were these tips in helping you select a vendor?
Learn more about how microMEDIA can fulfill your imaging services needs.
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Thanks very much for posting this great information! I am looking forward to checking out more blogs!
I didn’t quite understand this when I first read it. But when I went through it a second time, it all became clear. Thanks for the insight. Absolutely something to think about.