Imaging Services Blog

We’ve covered the first 5 of the 10 most popular – and incorrect – myths concerning the paperless office in a previous post. Unfortunately, there are even more myths that are, to this day still spreading.  They are preventing companies and individuals all over the world from using digital document imaging to reap the benefits of a paperless office.

Here’s your chance to learn the truth behind the 2^nd half of myths concerning the transition to a paperless office.  Like the first 5, these 5 pop up in almost every industry and from the largest corporations to the smallest companies.  Here are 5 more paperless office myths that are preventing people from using digital document imaging to save time, money and space:

1. Reading on a Monitor is Difficult – While traditional paper documents are clearly easier to read, when it comes to the ease of scanning through long documents, reading on a monitor is the way to go.  Also, with the innovation of e-ink on devices like the Kindle and Sony Reader, mimicking paper has improved leaps and bounds.
2. Going Paperless is too Expensive – As we mentioned before, the costs of going paperless are far less than many believe.  While purchasing the equipment necessary can be high, by outsourcing to a digital document imaging professional service, you can reap the benefits of a paperless office without incurring the high equipment costs.
3. Paper is Safer than Digital – Many believe that as hard-drives can fail, paper documents are safer in the event of data loss.  In reality, if you have a proper back-up plan that involves a variety of storage media in a variety of locations, digital document imaging can be infinitely safer than paper. 
4. Digital Formats are All Equivalent – How a digital document is scanned and saved depends on what you can do with it.  PDF documents allow for a great deal more searching, editing and integration into workflows than a traditional image file.  Understanding the benefits and drawbacks of each file type is key to determining which type of file you should begin using.
5. Going Paperless is Time Consuming – While the initial time investment of scanning and preparing your documents can be a lot to handle, the whole point of the transition to a paperless office is to save time going forward.  Finding new tools to do old tasks is vital in making the switch to a paperless office efficient

As you move towards an increasingly paperless office, keeping the truths in mind about these and the other myths is important.  Knowing what you’re getting into will help guarantee that your switch to a paperless office is as seamless as possible.

If you’re ready to learn more about how your small business can become a paperless office with the use of the proper digital document imaging, feel free to check more of the services offered by microMEDIA.

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Related Posts

1. Paperless Offices – Top 10 Myths Part 1
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4. Digital Document Imaging & iPad 2.0 – Paperless Office at Last?

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Posted by JoeWise on Monday, August 30th, 2010.
Posted in: Document Imaging Ideas and Trends - Tagged: digital document imaging, imaging services, myths, paperless office, small business