May 13th 
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In what might be a substantial leap forward for electronic records and the digital imaging of confidential paper documents, a bill to establish the Kansas Enterprise Electronic Preservation System (KEEP) is going to the Governor. If passed, House Bill 2195 will:
- Establish KEEP to ensure digital record authenticity
- Give citizens the ability to access government electronic records like census data, court cases and financial information
- Maintain accuracy and authenticity acceptable in a court of law
House Bill 2195 will have the added benefit of all three branches of government working on the government records project, and this just further impresses the need for a well-structured plan to actually do all of the digital conversion and digital imaging of traditional paper documents.
The importance of transitioning to electronic records by way of digital imaging solutions is monumental. Rep. Mike Burgess of Topeka is supporting the HB 2195 legislation, saying this to WIBW.com, the local station that broke this story:
“As more and more of the state’s business is conducted via e-mail with electronic records, it is imperative Kansas has a process in place that gives the records the same legal authority as those records transferred to the State Archives in paper form.”
If the legislation passes it will be historic for Kansas, and a great step forward into setting future digital record legislation. With HB 2195 amending existing statutes, creating an option for digital document transmittal, it could resolve the existing issues surrounding long-term preservation of electronic records. When this occurs, digital imaging solutions will be extremely important. The ability to take those paper documents and quickly, efficiently and accurately convert them to digital files will be paramount.
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